Events Coordinator - School of Law

This position is Open until filled. Early applications are encouraged as the position may close before the listed deadline once a suitable candidate is found.

Summary of Job Duties:

Events Coordinator supports the School of Law Special Assistant Director of Events in preparing for and assisting in the execution of law school events, including setting up and tear down/clean up. Will assist all guests, faculty, and students in navigating to their destination if required. Assists in ensuring building meetings are organized as directed by staff or faculty needs. Reviews requests for equipment rental by student groups, faculty, and staff, and orders catering, decorations, tableware, and equipment, as needed, to meet deadlines for scheduled events. Tests, and operates multi-media equipment, as needed, and reports needed repairs to appropriate staff. Assists in setting up and tearing down during special events. Maintains the inventory of supplies and equipment needed for and used during special events. Works directly with vendors, facilities management, and other campus partners and as needed; maintain invitation lists and manage event mailings, create, and maintain the guest lists and invitations, record and maintain responses. Performs other duties as assigned.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others

Qualifications:

Minimum Qualifications:

The formal education equivalent of a bachelor's degree in public relations, marketing, business administration, or a related field from an accredited institution of higher education

At least one year of experience in special event programming or a related area

Preferred Qualifications:

Bachelor’s degree from an accredited institution of higher education

At least three years of relevant hospitality or special events experience

At least one year serving in a leadership capacity

Knowledge, Skills, and Abilities (KSAs):

Strong time-management skills and task prioritization

Organized and attends to details

Ability to use and maintain Excel spreadsheets and other key documents

Ability to resolve problems and find solutions quickly

Ability to be punctual and arrive at work and events on time

Ability to remain professional at all times when interacting with donors, guests, and co-workers

Ability to deal with vendors, campus partners, and other internal constituents in a diplomatic and tactful manner

Ability to work evening and weekend events

Ability to apply excellent writing, critical, and creative thinking skills to tasks and responsibilities

Ability to coordinate and schedule multiple projects, events, and vendors effectively

Ability to work independently and as part of a team

Additional Information:

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status

Recruitment Contact Information:

Rachel Whitman
Kelsey Spry

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.